Webmail settings

The settings component allows you to configure general settings for each mailbox component. Such as display, and language preferences, mail settings (setup, autoresponders, signature, allow and block lists, and forwarding options), and spam settings.

Settings options and locations

Settings map

Setting option Function 
Preference Opens additional menu for preference options.
Folders Allows the creation and management of mail folders.

This section allows you to establish the following:

  • Name that appears on outgoing email messages.
  • The Organization name that is displayed.
  • Reply-to address.
  • The signature that appears in all outgoing messages.
Responses This section allows you to create and save text that you can use when replying to messages.
Other accounts Allows you to add another email account to be displayed in the Webmail inbox.


This section allows you to create a message that will be sent in reply to all incoming emails during a specific interval, such as when you are on vacation.
Spam settings It allows you to create lists of allowed and blocked senders and to manage the threshold Level for the spam filter.
Mail forwarding When enabled, incoming messages will be forwarded to the recipients that you list in this section.

The section allows you to change the password for your account.

Filters This section allows you to define how incoming mail is handled automatically.
About Provides basic information on the webmail interface.
External access This section provides all the information needed to sync your email, contacts, or calendar to an external client, like Mac Mail, Outlook, or Thunderbird.

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Preferences map

Preference option Function Options 
User Interface Allows you to manage and adjust basic interface settings.
  • Language
  • Time zone
  • Time format
  • Date format
  • Pretty dates (today, yesterday, etc.)
  • Refresh rate
  • Base font size
  • Handle pop-ups as standard windows
  • Register protocol handler for mail to: links
Mailbox View Adjust the view of the inbox. 
  • Mark messages as read
  • Expand message threads
  • Rows per page
  • List field emphasis
  • List checkboxes shown by default
  • Check all folders for new messages
Displaying Messages Adjust how messages open and how they are viewed. 
  • Open messages in a new window.
  • Show email address with display name
  • Display HTML
  • Allow remote resources
  • Display attached images below the message
  • Display emoticons in plain text
  • Default character set

Composing Messages

Customize how an email is composed, including signature options and spellcheck options. 

Main options

  • Compose in a new window
  • Compose HTML messages
  • Automatically save draft
  • Always request a return receipt
  • Place replies in the folder of the message being replied to
  • When replying
  • Messages forwarding
  • Default font of HTML message
  • Default action of Reply all
  • In the HTML editor, ‘enter’ is a newline instead of a new paragraph
  • Enable emoticons

Signature options

  • Automatically add signature
  • When replying, remove original signature from messages
  • Force standard separator in signatures

Spellcheck options


  • Check spelling before sending a message
  • Ignore words with symbols
  • Ignore words with all letters capitalized

Advanced options

  • Attachment names
  • Use MIME encoding for 8-bit characters
  • Save the browser’s local storage (temporarily)
Contacts Customize how contacts are listed and displayed. 
  • Default address book
  • List contacts as
  • Sorting column
  • Rows per page
  • Skip alternative email addresses in auto-completion
Special Folders Customized system folders.
  • Show real names for special folders
  • Drafts
  • Sent Items
  • Spam
  • Trash
Server Settings Customize and use automatic settings to help manage messages.
  • Mark the message as read on delete
  • Flag the message for deletion instead of delete
  • Do not show deleted messages
  • If moving messages to Trash fails, delete them
  • Directly delete messages in spam
  • Use IMAP subscriptions
  • Clear Trash on logout
  • Compact Inbox on logout
Calendar Set up and manage the calendar.
  • Default view
  • Time slots per hour
  • First weekday
  • First hour to show
  • Working hours
  • Event coloring
  • Default reminder setting
  • Create new events in
  • Display week numbers
  • After an invitation or update message is processed
  • Category colors
  • Display birthday calendar
  • From which address books
  • Birthday reminder settings

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Setting automatic alerts 

To enable a vacation or out-of-office alert, you need to set up an autoresponder message.

  1. In the Settings tab, click Autoresponder.
  2. Under Change autoresponder, fill out the text.
  3. Click the Enabled checkbox.
  4. In the Interval field, enter the number of days before the same recipient will receive the auto-response message again. If not specified, the interval defaults to one day.
  5. Click in the End date field, and select the date when you want to stop the autoresponse message from being sent.
  6. Click Save.

To disable the autoresponder.

  1. In the Settings tab, click Autoresponder.
  2. Remove the checkmark from the Enabled checkbox.
  3. Click Save.

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Adding an email signature

  1. In the Settings tab, click Identities, then select your email account, or Create.
  2. In the Signature field, enter the signature details to appear at the end of all outgoing email messages.
    Note: If you primarily send formatted (HTML) messages, you can enable the HTML option, which allows you to add formatting to your signature.

  3. Click Save.

To disable an email signature.

  1. In the Settings window, click Identities.
  2. Select your account.
  3. Delete the text in the Signature text field.
  4. Click Save.

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Mail filters

A filter is a set of conditions that you define to handle incoming emails automatically. You can set filters to sort incoming emails to various folders, delete unwanted messages, or forward messages to other email accounts. Webmail can analyze the following fields in the message header.

  • Subject.
  • From.
  • To.
  • Message size.
  • By wildcard that you can define.

The fields can be evaluated according to the following conditions, including does or does not contain, is or is not equal to, does or does not exist, and does or does not match expression. You define the value of the condition.

Using mail filters

Plus sign tagging allows you to identify and filter incoming emails according to a tag that you add to your email address when you give your email address to an individual, a group, or a business.

To use plus sign tagging, you enhance your email address by adding a plus sign (+) after your name—but before the @ symbol—followed by some identifying text. You can set up filtering rules that recognize incoming mail that is sent to the tagged address and move it to a specific folder.

By using the plus tagging feature, you will also know whether your email address has been sold to a third party. If you start receiving unwanted or spam emails that are addressed to your plus sign tagged email address, you will know that your email address was sold, and you can easily create a filtering rule that deletes any future email that is sent to that tagged address.

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Managing mail filters

Adding a filter 

  1. In the Settings tab, click Filters.

  2. Click Create from the toolbar.
  3. In the Filter name field, enter a name for your filter.
  4. Under Scope, select when you want the filter to act.
    1. Matching all of the following rules.
    2. Matching any of the following rules.
    3. All messages.
  5. Specify the Rules,
    1. From the first drop-down list, select the message area that you want to evaluate (From, Subject, To, etc.).
    2. In the next drop-down list, select a condition (contains, does not contain, etc.).
    3. In the text field, type in a value for the filter to evaluate incoming mail.
  6. Click the Plus sign to add rules, the Gear to set modifiers to the rule, or the Trash to remove a rule.
  7. In the Actions section, select how you want the filter to handle messages that match the conditions you defined.
    1. Move message to
    2. Redirect message to
    3. Discard with message
    4. Delete message
    5. Keep message in Inbox
    6. Stop evaluating rules
  8. Click the Plus sign to add additional actions or the Trash to delete an action.
  9. Click Save.

Removing a filter

  1. Click Settings, and select Filters.
  2. Under the existing Filters List, select the filter you want to remove.
  3. Click the Actions icon and then choose Delete.
  4. The filter is removed from the Filters list.

Disabling a filter

  1. Click Settings, and select Filters.
  2. Under the existing Filters list, click the filter to select it.
  3. Click the Actions gear icon, then Enable/disable filter and click Save.
  4. The filter is greyed out in the Filters list and will not execute, but it can be re-enabled later.

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Syncing folders across all devices

You may notice that when you make a change in a folder on your webmail, it doesn’t change on your other devices where you view your mail, like your phone. With an IMAP subscription, your folders will stay in sync across all of your devices.

  1. In the Settings tab, select Preferences, then Server settings.
  2. Turn the toggle on for Use IMAP subscriptions.
  3. Select Submit.

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Adding or removing email accounts

  1. In the Settings tab, select Other accounts.
  2. Click Add.
  3. Fill in the email, username, password, server address, server port, and if SSL should be used based on the information provided by your email provider.
  4. Select the Leave a copy of the message on the server checkbox if you want to leave your read email messages on the other server.
  5. From the Default folder drop-down, choose the folder to which you want to save the email messages that are retrieved from the other account.
  6. Select the Test connection on save option if you want to test the connection to this account when you save the configuration.
  7. Select the Import old messages option if you want to import all existing messages from the account. If you don't select this option, only new, unread messages will be imported.
  8. Click Submit.

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Editing the allowed and blocked senders list

The allowed and blocked senders lists let you create a list of senders that will either be automatically allowed and bypass your spam filter or be automatically blocked from being received in your inbox.

Addresses that are in your Contacts are considered to be in your allowed sender's list even though the contact entries are not displayed in the list. If you add an address to the blocked sender's list that is also in your Contacts, the address will be blocked as the list takes precedence over your Contacts.

The allowed and blocked senders list uses the star (*) as a wildcard which lets you set up to block or allow any emails from a specific domain. These should be used cautiously as you may accidentally block every email sent from *@gmail.com, for example.

You can add up to 1,000 entries each in the allowed and blocked list.

  1. In the Settings tab, click Spam settings.
  2. Add or remove the email address on a separate line to the Allowed sender's list or the Blocked sender's list text field.
    Note: If you want to block an entire domain, use the star (*) to denote a wildcard before the at (@) symbol.
  3. Select Save.

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Adjusting the subject line or the sender list

We offer the option to have either the subject of the email or the sender emphasized for better visibility.

  1. In the Settings tab, click Preferences, then Mailbox View
  2. Click on the drop-down menu next to the List field emphasis.
  3. Set a preference to either SubjectorFrom/To.

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